Job Descriptions: Why Effective Job Descriptions Make Good Business Sense

Job Descriptions: Why Effective Job Descriptions Make Good Business Sense

Most neophyte workers or even freshly graduated members of the workforce will jump into jobs without knowing their job descriptions. This practice is understandable. Many of these fresh graduates are just glad to have gotten a job and will try to avoid being to nosy or pushy when it comes to work. They may think that ‘demanding’ a job description will be an added negative to their employer’s impression of them.

This could not be more wrong. Employers, in general, delight in employees that ask about their job description. This shows that the employee has an interest in knowing the specifics of his or her job and would like to know what his or her specific responsibilities are. Here are a few other reasons why job descriptions are truly important to employees and even to those who are searching for jobs.

1. Knowledge of Duties
A job description will furnish you with a list of your responsibilities and duties. This will ensure that you know what jobs you are supposed to do and which jobs you are not supposed to do.  Just “guessing” is not an option. However, you may be trying to do your best doing jobs that are not your duty and responsibility to perform. The result of which, on paper, is that you are not doing your job.

If you end up doing jobs that are not in your job description. You will not be credited with those jobs.

2. Prevent Being Taken Advantage Of
There will be instances when as an employee you will be asked to do specific duties that are not in your job description. It is perfectly legal to point to your job description and say that the particular job does not fall under your job description. You will, of course, have to do this politely.

You may, of course, choose to do these duties. However, make it clear that what you are doing is not within your job description. You and your manager may then choose to talk about whether these duties should be included and the proper remuneration for such.

3. What Matters to Your Employer is Paper
There have been countless employees who have come forth saying, “we did our best, worked over time, and gave our all, but did not receive the proper acknowledgement.” Unfortunately, employers will be too busy to keep track of your performance. You may have to submit reports on your progress and performance. This, of course, should be based on your job description or else it will not make any sense to your employer.

Jobs and over aged applicants

Though some employers would prefer a younger workforce, the older applicants still have a wide variety of career choices to choose from.  

Employers are starting to see the potential of older and much-experienced applicants as can be seen by the statistics below:

q In Australia, Bureau of Statistics showed that between the period of August of 1989 to that of August of 2003, the workforce aged 15-24 lost more than 380,000 jobs to older workers.

Aside from the fact that most of Australia's younger generation became full-time students, employers favored the older applicants.

q In Netherlands on the other hand (by December of 2000), over 500,000 thousand of their employees are 55 years old and above.  This figure had been increasing steadily since 1995.

To have a head start from the younger applicants, one has to take into consideration the following:

1. In writing one's resume, put more weight in highlighting the accomplishments without necessarily bragging about it.

One could have these lists of accomplishments and previous posts held work for one's advantage over younger applicants who may not even have any experience on the same field.

An individual's employment history receives as much scrutiny as the applicant itself.  While employers tend to look for gaps or lapses of time when the applicant has been unemployed, they also tend to focus on the length of service one had rendered for their previous employers.

Frequent change of work (usually within very short time frames) can be alarming for prospective employers.

2. Read and enroll in programs that will refresh your knowledge on certain fields especially if engaged in professional sectors.  This will keep you individual abreast of the latest trend in such fields.

3. Search the Internet for vacancies.  A lot of agencies place ads on the net that advertises help for senior citizens in looking for jobs.  Various search engines made easier and specific (can choose the following categories: career, location and field of interest) are also available.

Jobs that do not usually look into the age of the applicant are the following:

1. Professional work that are into specialization.  For applicants in the medical field (i.e. Doctors) experience is the basic determinant of being hired.

2. Lectures or speaking engagements.  Speakers that are invited to discuss certain topics do not really have an age requirement.  Rather, qualification focuses more on first hand knowledge and experience.

3. Writers.  Writing novels, plays or children's books are one of those professions whose only requirement is good writing skills.  Also, one can do the job at the comfort of their own homes, a plus factor for those in their advanced years.